ÃÛÌÒÊÓƵ University's contract management specialists are responsible for creating and maintaining administrative controls that assure fiduciary responsibility when executing contracts on behalf of the university. ÃÛÌÒÊÓƵ's contract specialists are also responsible for the review and approval of contracts prior to a contract being signed by the appropriate delegated authority.
Contract Guidance
There are two ÃÛÌÒÊÓƵ offices that execute the university's contracts:
- Campus Operations
- Procurement and Payment Services
The type of contract you wish to execute determines which office you will contact.
Which Office Should I Contact?
Campus Operations
- Campus Operations handles:
- All revenue-based contracts where monies are coming into the university through payments from another party, such as facility use, sponsorships, game agreements, and campus food services.
- All non-monetary contracts such as Accreditations, Affiliations, and Memoranda of Understanding (MOU).
- Contact Azadeh Semien at (409) 880-8997 or Cynthia Dean at (409) 880-7695, or email contractmanagement@lamar.edu, with any questions regarding non-monetary or revenue-related contracts.
Procurement and Payment Services
- Procurement and Payment Services handles all expense-based contracts through which ÃÛÌÒÊÓƵ is paying an outside source for the goods or services being purchased.
- Contact Blaire Brevell at (409) 880-1882 or bbrevell1@lamar.edu with any questions regarding expense-related contracts.
Campus Operations
Cynthia Dean Director, Contract Services & Public Information CoordinatorCampus Operations
(409) 880-7695
cynthia.dean@lamar.edu
Miriam Morgan Manager of Campus Safety Campus Operations
(409) 880-7249
mlwyatt@lamar.edu
How do I request a contract?
The process for requesting a contract depends on the type of contract.
Expense-Related Contracts
- For expenditure contracts, the department must enter a requisition in Cardinal Purch and attach all related documentation.
- Procurement will review the information and create a contract for execution.
- Once the contract is executed, Procurement will link the contract to the requisition and process the Purchase Order to complete the purchasing process.
- Departments are responsible for ensuring the vendor receives any signed contracts executed as well as monitoring the contract deliverables, renewals, etc.
Non-Monetary and Revenue-Based Contracts
- Revenue and non-monetary contracts require the department to enter a Contract Request found in the Contracts module (or icon) in Cardinal Purch.
- Once submitted, the Contract Request will be reviewed by the Campus Operations Office, and if approved, a contract will be generated, reviewed, and executed.
Can I Sign a Contract?
No. Per regulation, only delegated LU personnel are authorized to sign a contract on behalf of the university. These personnel are designated beforehand to perform this task.
All contracts must be reviewed for approval, then routed through the appropriate channels (indicated above), and then signed by the delegated signatory prior to the start of any service or payment.